Meeting room


Every organisation needs a dedicated space where they can meet, share, and discuss new ideas and present to visiting clients. Somewhere to make important decisions and put plans into action.

Meeting room table and chairs

A place to share ideas, make decisions and put plans into action…

Meeting rooms have always been incredibly versatile spaces, whether you need to host a management meeting, present to a new client, interview a prospective new employee, or have a weekly sales meeting where everyone can get together. However, in the Spring of 2020 during the first COVID lockdown, ‘virtual meetings’ were everywhere and for a few short weeks, it seemed entirely possible that we might never set foot in a meeting room again.

A new kind of meeting…

Since that time however, meeting styles have simply become more diverse than ever. Whilst some people still prefer ‘face-to-face’ meetings, ‘virtual’ meetings and ‘hybrid’ meetings have become increasingly popular, so spaces have had to change and adapt, often incorporating screen sharing technology and 4K super-wide video conferencing cameras as standard. In recent years, upholstered ‘meeting pods’ and fully enclosed ‘cell-pods’ (that offer even more privacy) have becoming very popular – Either style can sit within an open-plan office and will typically be far more cost-effective than all the various costs associated with building and furnishing a new meeting room.

Meeting room

Getting the basics right…

  • Whether it’s a traditional conference room or a more intimate meeting area, such spaces often need a wall-mounted TV screen for presentations, video applications, and virtual meetings. Every meeting space should also have a good, reliable Wi-Fi connection, or else, hard-wired data points which can offer faster transfer speeds. Likewise, presentations can be made using a screen mirroring application such as ‘click-share’, or alternatively, via a discrete HDMI connection.
  • Individuals should have sufficient space for everything they’ll need, which might include laptops, notepads, mobile phones, drinks, as well as refreshments. A good quality conveniently placed coat-stand might prove to be a thoughtful touch for visiting clients.
  • Drinks and refreshments might be needed during longer meetings, or when you’re entertaining a client, so consider having a low-level cupboard in your meeting room – Apart from useful storage for notepads, pens, etc. it’s also somewhere to rest hot drinks in the middle of a busy meeting; It could be an ideal buffet area for your client’s lunch; or just somewhere to hide a small fridge, for serving cold drinks on a hot day?
Meeting room

Final thoughts...

Meetings, whether they’re ‘in-person’, ‘virtual’ or ‘hybrid’, are still considered valuable by most organisations, but in recent years, the way we meet has changed dramatically. Upholstered ‘meeting-pods’ and enclosed ‘cell-pods’ offer maximum flexibility and a new way of working, but anyone with older-style meeting spaces will need to bring them up to date if they’re to remain relevant and fit-for-purpose.

We’re here to help…

We are a multi-award-winning workplace design, furniture, and interior fit-out specialist.

If you’re considering a new workspace project, whether it’s large or small, feel free to speak to one of our friendly, knowledgeable project managers without any obligation.

We’d love to hear from you!
Call us today on 01302 830 330

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